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What is Enterprise Search and why is it Important?

An Enterprise Search system gives team members a single place to access all of the disparate knowledge of an organization. Critical information is saved across a host of channels like call transcripts with prospects, engineering design docs, IT runbooks, customer support email exchanges, project management tickets, and more. As fast moving teams scale up, information gets spread out and more disorganized. Since it quickly becomes infeasible to check across every source, decisions get made on incomplete information, employee satisfaction decreases, and the most valuable members of your team are tied up with constant distractions as junior teammates are unable to unblock themselves. UtopikAI solves this problem by letting anyone on the team access all of the knowledge across your organization in a permissioned and secure way. Users can ask questions in natural language and get back answers and documents across all of the connected sources instantly. Enterprise Search

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What’s the Real Cost?

A typical knowledge worker spends over 2 hours a week on search, but more than that, the cost of incomplete or incorrect information can be extremely high. Customer support/success that isn’t able to find the reference to similar cases could cause hours or even days of delay leading to lower customer satisfaction or in the worst case - churn. An account exec not realizing that a prospect had previously mentioned a specific need could lead to lost deals. An engineer not realizing a similar feature had previously been built could result in weeks of wasted development time and tech debt with duplicate implementation. With a lack of knowledge, your whole organization is navigating in the dark - inefficient and mistake prone. When analyzing the entire corpus of knowledge within your company is as easy as asking a question in a search bar, your entire team can stay informed and up to date. UtopikAI also makes it trivial to identify where knowledge is well documented and where it is lacking. Team members who are centers of knowledge can begin to effectively document their expertise since it is no longer being thrown into a black hole. All of this allows the organization to achieve higher efficiency and drive business outcomes. With Generative AI, the entire user experience has evolved as well. For example, instead of just finding similar cases for your customer support team to reference, UtopikAI breaks down the issue and explains it so that even the most junior members can understand it. This in turn lets them give the most holistic and technically accurate response possible to your customers. On the other end, even the super stars of your sales team will not be able to review 10 hours of transcripts before hopping on that critical call, but UtopikAI can easily parse through it in mere seconds and give crucial context to help your team close.